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A Healthy Increase

Posted in Education with tags , , , on August 25, 2011 by telescoper

Up early again this morning, I thought I’d do a quick post because I just remembered that there’s a bit of a loose end I’ve left dangling for a week or so owing to my recent indisposition.

I posted about 10 days ago about my week as “responsible person” for the School of Physics & Astronomy at Cardiff University owing to the absence of all the really responsible people on their respective vacations. By sheer coincidence my week in charge spanned the day that A-level results were announced and therefore the period during which we finalised this year’s UCAS admissions process. I had thought this might be quite a stressful time because rather late in the day we were given a significant increase in funded student numbers by the Higher Education Funding Council for Wales (HEFCW) which made it necessary for us to enter the clearing system to find the extra students.

As it turned out however the prospective students to whom we’d made offers paid back our confidence in them and a large fraction got the necessary grades. We did go into clearing, but only briefly, to pick up a relatively small number of unattached applicants who matched our criteria. I’m happy to report, therefore, that we’ve got a very healthy intake of 120 students this year, up by about 30 on last year. That’s exactly the increase we had planned for and we can cope with it without making drastic changes, such as increasing the size of tutorial groups, that would remove the personal touch that makes this such a pleasant School to work and, I hope, study in.

The hard work done all year round by admissions teams in University departments tends to be drastically undervalued, so I’d like to take this opportunity to thank Carole Tucker for doing such a great job for the School of Physics & Astronomy, ably supported by Nicola Hunt. Where we’d be without them I don’t know.

Modesty forbids me, of course, from pointing out who was acting Head of School while this all came to fruition, and who therefore really deserves the credit….

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Acting and Clearing

Posted in Education, Finance, Politics, Science Politics with tags , , , , , , on August 14, 2011 by telescoper

Now that I’m back from my trip to Copenhagen, it’s going to be back to work with a vengeance. To those of you who think academics have massively long summer breaks, I can tell you that mine ends on Monday when I will be doing a stint as Acting Head of School. That’s not usually a particularly onerous task during the summer months, but next week happens to be the week that A-level results come out and it promises to be a hectic and critical period. It’s obviously a sheer coincidence that all the other senior professors have decided to take their leave at this time…

There are several reasons for this being a particularly stressful time. First the  number of potential students applying to study Physics (and related subjects) this forthcoming academic year (2011/12) in the School of Physics & Astronomy at Cardiff University was up by a whopping 53% on last year. I blogged about this a few months ago when it became obvious that we were having a bumper year.

The second reason is that Cardiff’s  School of Physics & Astronomy has been given a big increase in funded student numbers  from HEFCW. In fact we’ve been given an extra 60 funded places (over two years), which is a significant uplift in our quota and a much-needed financial boost for the School. This has happened basically because of HECFW‘s desire to bolster STEM subjects as part of a range of measures related to the Welsh Assembly Government’s plans for the regions. Preparations have been made to accommodate the extra students in tutorial groups and we’re even modifying one of our larger lecture rooms to increase capacity.

Unfortunately the extra places were announced after the normal applications cycle was more-or-less completed, so the admissions team had been proceeding on the basis that demand would exceed supply for this year so has set our undergraduate offers rather high. In order to fill the extra places that have been given to us late in the day, even with our vastly increased application numbers, we will  almost certainly have to go into the clearing system to recruit some of the extra students.

In case you didn’t realise,  universities actually get a sneak preview of the A-level results a couple of days before the applicants receive them. This helps us plan our strategy, whether to accept “near-misses”, whether to go into clearing, etc.

On top of these local factors there is the sweeping change in tuition fees coming in next year (2012-13). Anxious to avoid the vastly increased cost of future university education many fewer students will be opting to defer entry than in previous years. Moreover, some English universities have had cuts in funded student places making entry highly competitive. As an article in today’s Observer makes clear, this all means that clearing is likely to be extremely frantic this year.

And once that’s out of the way I’ll be working more-or-less full time until late September on business connected with the STFC Astronomy Grants Panel, a task likely to be just as stressful as UCAS admissions for both panel members and applicants.

Ho hum.

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Local Matters

Posted in Education, Finance, Politics, Science Politics with tags , , , , , on May 12, 2011 by telescoper

I think I’ve caught up with most of the signficant things that happened during my travels, so I thought I’d end this series of updates with some local news from Cardiff (and Wales generally).

First, I can pass on some information relating to the  number of potential students applying to study Physics (and related subjects) this forthcoming academic year (2011/12) in the School of Physics & Astronomy at Cardiff University.  I blogged about this a few months ago when it became obvious that we were having a bumper year. As it turns out, we finished with applications up by a whopping 53% on last year.

Second, and related to the first item, the detailed allocations of university funding in Wales have finally filtered down all the way from HEFCW, through the Cardiff University management, and onto individual schools.  As it happens, this has also turned out not too badly for us here in Physics & Astronomy. For various reasons we’ve finally been given the increase in student numbers that we have been requesting for some time without success. In fact we’ve been given an extra 60 funded places, which is a significant uplift in our quota and a much-needed financial boost for the School. This has happened basically because of HECFW‘s desire to bolster STEM subjects as part of a range of measures related to the Welsh Assembly Government’s plans for the regions.

Unfortunately the admissions team have so far been proceeding on the basis that demand would exceed supply for this year so has set our undergraduate offers rather high. In order to fill the extra places that have been given to us late in the day, even with our vastly increased application numbers we may have to go into the clearing system to recruit some of the extra bodies. We’ll have to wait until the A-level results come out in August, however, before we know what the situation really is.

It would have been a lot easier if we’d known the rules at the start of the game, rather than near the end, but that’s the way it goes when politicians start tinkering with things…

We will have to lay on extra tutorials and laboratory sessions to cope with the anticipated increase in student numbers, which will be a bit of a struggle, but the extra money they bring in should keep the wolf from the door for a while.

Another thing worth mentioning concerns research in Wales. In the run-up to the Welsh Assembly elections, the Campaign for Science and Engineering (CASE) produced a couple of interesting documents. One was about science policy in the devolved nations and the other was a comparison of STEM subjects across the UK.

These documents make it clear that Wales lags far beyond England and (particularly) Scotland in terms of investment in, and productivity of, its scientific research.  In its  recommendations for Wales, CASE included

    • The Higher Education Funding Council for Wales must increase its investment in research – as well as improving the research base directly, this investment should bring more success in winning competitive, UK-wide funding. The indirect costs of charitably funded research should continue to be covered.
    • Policies should continue to build up the critical mass of research through collaboration, including with overseas researchers or businesses.

As I reported recently, we (Cardiff, Swansea and Aberystwyth) have tried to persuade HECFW to fund a Welsh physics initiative, intended to achieve precisely what CASE suggests. Unfortunately HECFW turned our bid down. At least for the short term, additional investment in physics research is clearly not on the agenda for HEFCW.  There’s not much sign of it happening in the future either, but we will have to wait and see…

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Admissions

Posted in Education with tags , , on February 11, 2011 by telescoper

Busy day today, necessitating an early start and a packed morning followed by a trip to the Big Smoke later on.

I thought I’d use my daily post to try a little experiment.

Yesterday I mentioned that applications to do Physics courses in the School of Physics & Astronomy at Cardiff University had increased enormously since last year. That prompted a couple of people to contact me, via email and Twitter, to admit that the same thing is happening at their institutions. With UCAS reporting that applications nationwide are up by only about 4%, I’m a bit confused as to what is going on.

I don’t know how many of my (1000+) daily readers work in UK universities, let alone which ones or whether they’re in a position to know what undergraduate applications are doing, but I would be very interested to hear whether this pattern is being repeated and whether it’s just physics that’s booming.

So, in lieu of a proper blog post for today, let me invite you to take part in a straw poll through the comments box. Where are you? What’s your subject? Are your applications up?

Do tell.


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Disturbing Admissions

Posted in Education, Politics with tags , , , on January 18, 2011 by telescoper

In a rare moment of wakefulness during yesterday’s Board of Studies, I listened to a report from our departmental admissions tutor about the state of play with applications for entry onto our physics courses next year. It was good news – applications are up more than 50% on last year – but this was tempered by the fact that our quota has gone down slightly, owing to the presence of a cap on student numbers. I’m not sure whether the increase, perhaps caused by students trying to get into university before the fee  goes up to £9K, is echoed around the country, but it seems likely that competition for places will be intense this year, with the almost certain result that many students  will be disappointed at being unable to get into their first choice university.

Coincidentally, I noticed a story on the BBC at the weekend suggesting that the whole timetable of university admissions might change. What the government is planning remains to be seen, but there’s no doubting the system is far from perfect and if we had the opportunity to design a process for university admissions from scratch, there is no way on Earth we would end up with a system like the current one.

As things stand, students apply for university places through UCAS before they have their final A-level results (which don’t come out until July). Most applications are in by January of the year of intended admission, in fact. The business of selecting candidates and making offers therefore makes use of “predicted grades” as supplied by teachers of the applicant.

According to the BBC news

..under the current system those from poorer backgrounds typically have their grades under-predicted.

I simply don’t know whether there is any information to back this up – in my (limited) experience most teachers systematically overestimate the grades of their pupils – but if it is the case then it would be a good reason for changing the timetable so that potential students could apply once they have their results in the bag. They can do that now, of course, but only if they take a gap-year, applying for admission the year after they have their A-levels.

But the inaccuracy of predicted A-level grades is not the only absurdity in the current system. Universities such as Cardiff, where I work, have to engage in enormous amounts of guesswork during the admissions process. Suppose a department has a quota of 100, defining the target number students to take in. They might reasonably get a minimum of 500 applications for these 100 places, depending on the popularity of university and course.

Each student is allowed to apply to 5 different institutions. If a decision is made to make an offer of a place, it would normally be conditional on particular A-level grades (e.g. AAB). At the end of the process the student is expected to pick a first choice (CF) and an insurance choice (CI) out of the offers they receive. They will be expected to go to their first choice if they get the required grades, to the insurance choice if they don’t make it into the first choice but get grades sufficient for the reserve. If they don’t make either grade they have to go into the clearing system and take pot luck among those universities that have places free after all the CFs and CIs have been settled.

Each university department has to decide how many offers to make. This will always be larger than the number of places, because not all applicants will make an offer their CF. We have to honour all offers made, but there are severe penalties if we under or over recruit. How many offers to make then? What fraction of students with an offer will put us first? What fraction of them will actually get the required grade?

The answers to these questions are not at all obvious, so the whole system runs on huge levels of uncertainty. I’m amazed that each year we manage to get anywhere close to the correct number, and we usually get very close indeed by the end.

It’s a very skilled job, being an admissions tutor, but there’s no question it would all be fairer on both applicants and departments to remove most of the guesswork.

But there is the rub. There are only two ways I can see of changing the timetable to allow what the government seems to want to do:

  1. Have the final A-level examinations earlier
  2. Start the university academic year later

The unavoidable consequence of the first option would be the removal of large quantities of material from the A-level syllabus so the exams could be held several months earlier, which would be a disaster in terms of preparing students for university.

The second option would mean starting the academic year in, say, January instead of October. This would in my opinion be preferable to 1, but would still be difficult because it would interfere with all the other things a university does as well as teaching, especially research.  The summer recess (July-September), wherein  much research is currently done, could be changed to an autumn one (October-December) but there would be a great deal of resistance, especially from the older establishments; I can’t see Oxbridge being willing to abandon its definitions of teaching term! And what would the students do between July and January?

The apply-after-A-level idea has been floated before, about a decade ago, but it sank without trace. I wonder if it will do any better this time around?


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Open Admissions

Posted in Education with tags , , , , , , , on August 21, 2010 by telescoper

As I predicted  last week, the A-level results announced on Thursday showed another increase in pass rates and in the number of top grades awarded, although I had forgotten that this year saw the introduction of the new A* grade. Overall, about 27% of students got an A or an A*, although the number getting an A* varied enormously from one course to another. In Further Maths, for example, 30% of the candidates who took the examination achieved an A* grade.

Although I have grave misgivings about the rigour of the assessment used in A-level science subjects, I do nevertheless heartily congratulate all those who have done well. In no way were my criticisms of the examinations system intended to be criticisms of the students who take them and they thoroughly deserve to celebrate their success.

Another interesting fact worth mentioning is that the number of pupils taking A-level physics rose again this year, by just over 5%, to a total of just over 30,000. After many years of decline in the popularity of physics as an A-level choice, it has now grown steadily over the past three years. Of course not everyone who does physics at A-level goes on to do it at university, but this is nevertheless a good sign for the future health of the subject.

There was a whopping 11.5% growth in the number of students taking Further Mathematics too, and this seems to be part of a general trend for more students to be doing science and technology subjects.

The newspapers have also been full of  tales of a frantic rush during the clearing process and the likelihood that many well-qualified aspiring students might miss out on university places altogether. Part of the reason for this is that the government recently put the brake on the expansion of university places, but it’s not all down to government cuts. It’s also at least partly because of the steady increase in the performance of students at A-level. More students are making their offers than before, so the options available for those who did slightly less well than they had hoped very much more limited.

In fact if you analyse the figures from UCAS you will see that as of Thursday 19th August 2010, 383,230 students had been secured a place at university. That’s actually about 10,000 more than at the corresponding stage last year. There were about 50,000 more students eligible to go into clearing this year (183,000 versus 135,000 in 2009), but at least part of this is due to people trying again who didn’t succeed last year. Clearly they won’t all find a place, so there’ll be a number of very disappointed school-leavers around, but they also can try again next year. So although it’s been a tough week for quite a few prospective students, it’s not really the catastrophe that some of the tabloids have been screaming about.

I’m not directly involved in the undergraduate admissions process for the School of Physics & Astronomy at Cardiff University, where I work, but try to keep up with what’s going on. It’s an extremely strange system and I think it’s fair to say that if we could design an admissions process from scratch we wouldn’t end up with the one we have now. Each year our School is given a target number of students to recruit; this year around 85. On the basis of the applications we receive we make a number of offers (e.g.  AAB for three A-levels, including Mathematics and Physics, for the MPhys programme). However, we have to operate a bit like an airline and make more offers than there are places. This is because (a) not all the people we make offers to will take up their offer and (b) not everyone who takes up an offer will make the grades.

In fact students usually apply to 5 universities and are allowed to accept one firm offer (CF) and one insurance choice (CI), in case they missed the grades for their firm choice. If they miss the grades for their CI they go into clearing. This year, as well as a healthy bunch of CFs, we had a huge number of CI acceptances, meaning we were the backup choice for many students whose ideal choice lay elsewhere. We usually don’t end up recruiting all that many students as CIs – most students do make the grades they need for their CF, but if they miss by a whisker the university they put first often takes them anyway. However, this year many of our CIs held CFs with universities we knew were going  to be pretty full, and in England at any rate, institutions are going to be fined if they exceed their quotas. It therefore looked possible that we might go over quota because of an unexpected influx of CIs caused by other universities applying their criteria more rigorously than they had in the past. We are, of course, obliged to honour all offers made as part of this process. Here in Wales we don’t actually get fined for overshooting the quota, but it would have been tough fitting excess numbers into the labs and organizing tutorials for them all.

Fortunately, our admissions team (led by Helen Hunt Carole Tucker) is very experienced at reading the lie of the land. As it turned out, the feared influx of CIs didn’t materialise, and we even had a dip into the clearing system to  recruit one or two good quality applicants who had fallen through the cracks elsewhere.  We seem to have turned out all right again this year, so it’s business as usual in October. In case you’re wondering, Cardiff University is now officially full up for 2010.

There’s a lot of guesswork involved in this system which seems to me to make it unnecessarily fraught for us, and obviously also for the students too! It would make more sense for students to apply after they’ve got their results not before, but this would require wholesale changes to the academic year. It’s been suggested before, but never got anywhere. One thing we do very well in the Higher Education sector is inertia!

I thought I’d end with another “news” item from the Guardian that claims that the Russell Group of universities – to which Cardiff belongs – operates a blacklist of A-level subjects that it considers inappropriate:

The country’s top universities have been called on to come clean about an unofficial list or lists of “banned” A-level subjects that may have prevented tens of thousands of state school pupils getting on to degree courses.

Teachers suspect the Russell Group of universities – which includes Oxford and Cambridge – of rejecting outright pupils who take A-level subjects that appear on the unpublished lists.

The lists are said to contain subjects such as law, art and design, business studies, drama and theatre studies – non-traditional A-level subjects predominantly offered by comprehensives, rather than private schools.

Of course when we’re selecting students for Physics programmes we request Physics and Mathematics A-level rather than Art and Design, simply because the latter do not provide an adequate preparation for what is quite a demanding course.  Other Schools no doubt make offers on a similar basis. It’s got nothing to do with  a bias against state schools, simply an attempt to select students who can cope with the course they have applied to do.

Moreover, speaking as a physicist I’d like to turn this whole thing around. Why is it that so many state schools do teach these subjects instead of  “traditional” subjects, including sciences such as physics?  Why is that so many comprehensive schools are allowed to operate as state-funded schools without offering adequate provision for science education? To my mind that’s a real, and far more insidious, form of blacklisting than what is alleged by the Guardian.

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Da Capo

Posted in Biographical with tags , , on August 15, 2009 by telescoper

Last week was a most momentous week, a milestone in the continuing advance of my professional career. I have tasted power. Capo di Tutti Capi!

But only for three days.

Actually it wasn’t that great. All I had to do one sign one form, with the costings for a search grant for one of our physics professors. There was nothing to it. I didn’t even have to read it, and a pen was provided too.

The point is that almost everyone was away last week and, although I was off Monday and Tuesday touring with my folks, for the latter part of the week I was designated Head of School (in the absence of the actual Head, the Deputy Head, the Director of Undergraduate Studies, and the School Manager..). I’m clearly quite a long way down the line of inheritance.

One of the reasons everyone is taking their leave now is that the A-level results are due in next week and quite a few folks will have to be back for that, to deal with next academic year’s undergraduate admissions procedures. I’m not involved directly in this process but it’s very important for the School of course.

I always think the admissions system for Universities (UCAS) is very strange. If you were going to set up a system from scratch you certainly wouldn’t have made it the way it is. Universities are given quotas of students by the government (via the funding Councils) and this is passed on to each department as a recruitment target. The departments organize interviews, open days, and all the rest of the paraphernalia of admissions practice. They then make offers to selected students in terms of A-level grades. The students, for their part, do this for several universities, getting several offers, from which they accept one as their first-choice “Firm” offer and another, usually lower, as a second-choice  “Insurance”  offer. The students then wait for their A-level results to see if they get into either of their selected departments.

Although each department has a fixed target number to recruit, it is impossible to know exactly how many will make the grades that are offered. Departments generally make more offers than they have places because some will not make the grades. However, if the success rate is higher than expected (or, as the government would put it,  if educational standards continue to rise) the department has to take too many students in. If not enough students make their grades, near- misses might be accepted but generally it’s difficult to make up a shortfall at this late stage except by going into Clearing, a pool of applicants who didn’t make it into either of their two choices.

According to today’s Guardian, the government’s recent decision to put the brakes on university expansion, combined with an increased number of applicants for university places generated by the economic recession, means that many students are unlikely to get a place at all this year.

In physics nationally there has been a substantial increase in the number of applicants over the past few years, and my own department at Cardiff University is set to meet its quota quite comfortably and is unlikely to take any students from clearing. Applications are buoyant here, at least partly because Cardiff is such an interesting place to live and offers such a vibrant social scene for students. We’re also in a special position because we get many applications from prospective students inside Wales who want to remain here to study. Cardiff University is one of only three insitutions in Wales that offer physics degrees (Aberystwyth and Swansea being the other two).

We would like to be able to increase the number of students we recruit in order to finance expansion of our staff numbers, but given the freeze on funded places from the government we would have to take quota from other departments to do so. Whether the University will allow us to do this is not at all clear, although there are departments that struggle to fill their existing quotas. Whatever happens in future years, I hope there aren’t too many disappointments in store for prospective students next week when their A-level results land on their doormat.

Anyway, the fact that we’ve reached this time of year reminds me that the start of the new academic year is not far off, and the cycle of academic life is soon to start again.  Once more, from the top!

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