Archive for External Examiner

Examinations in May

Posted in Biographical, Education, Maynooth with tags , , , on May 5, 2025 by telescoper

In the Irish language, the month of May is called Bealtaine after the old Celtic festival that marks the mid-point between the Spring Equinox and the Summer Solstice. May Day is Lá Bealtaine, one of the so-called Cross-Quarter Days that lie halfway between the equinoxes and solstices. The Bank Holiday associated with this day is not May 1st, as it is throughout Europe, but the first Monday of May, which this year means today. I’m therefore officially off work, though I have quite a few things to do so will be working from home for most of today.

This Bank Holiday offers a bit of a breather before the end of teaching term (Friday May 9th) and the start of the Examination period (Friday May 16th). There are just four more days of teaching, and I have just a couple more lectures to do. In a normal week I would have a Particle Physics tutorial this Monday afternoon, but instead I have offered to do one next Monday (12th) to go through the last assignment which is due in on Friday. The examination for Particle Physics is on 27th May, which is one of the last of the year; this is a final-year module so for many students it will be their last examination at Maynooth.

My Computational Physics students are working on their projects which are due in on Friday 9th; that gives me about a week to grade them before the examinations start. The Computational Physics written examination is on Monday May 19th and if all goes to plan I will have the projects marked before I embark on the examination scripts. Instead of formal teaching sessions, the computing lab, together with demonstrator assistance, is at the disposal of the students for their projects during this time. I anticipate plenty of last-minute acitivity in Thursday’s session!

Anyway, on Friday I have to give a Departmental Colloquium as well as my final Particle Physics lecture. Then, to mark the end of teaching, I’m going to the National Concert Hall to listen to some music. The next morning I’ll have to get up very early for the Darkness Into Light, which involves a 5km walk ending at sunrise.

After next week attention will turn to examinations. For me that’s not only in Maynooth. I haven’t mentiond it on here before but I have agreed to act as External Examiner for undergraduate Physics programmes at Imperial College, London, for the next few years. The meeting of the Examination Board there is not until July, which is long after ours in Maynooth so there will be no clash, but I have been doing some work (vetting papers, etc) alongside my own work. The examinations at Imperial take place roughly alongside ours, but there are so many more students there than at Maynooth that a longer time is needed for grading the scripts so the end of the process is much later.

In the past, I’ve been External Examiner in a number of UK universities. The last was Cambridge, in fact, where my term ended in 2017 while I was still working in Cardiff. I haven’t done any since moving to Ireland: being Head of Department, especially during lockdown, did not allow me the time. My term as External at Imperial will last until I retire, so this is the last such job I’ll be doing.

There’s quite a lot of work involved with being an External Examiner, but I always find it interesting to see how other institutions run their programmes. As well as providing feedback and, if necessary, advice to the Institution I always pick up interesting ideas from them too. Imperial’s Physics programmes are much broader than ours, so there’s a huge difference in scale, but I’m sure there will be things to learn. I mean in general terms, of course. All the details are confidential, for obvious reasons.

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When is an External Examiner not an External Examiner?

Posted in Education with tags , , , , on February 21, 2020 by telescoper

The other day I was at a training session about Finance and Governance for new Heads of Department at Maynooth University. During the course of that there was a briefing about payroll arrangements, tax rules and so on. Among the pieces of information I learned is that all external examiners at the University have to receive their payment through the payroll system, which means that, as well as other bureaucracy, they will have to get a PPS number (the equivalent of a National Insurance number) before they start work. This goes for undergraduate and postgraduate programmes, including individual PhD examinations.

The payment for an external examiner is really just a token honorarium – nobody becomes an external examiner for the money! – so this imposes quite a big administrative overheard but the Revenue people are adamant that it has to be done so we’ll have to cope.

There is another difficulty here. Technically any payment you get to compensate for travel to your `normal place of work’ is not tax-free. If you’re employed even for just one day as an external examiner at University X then University X is your employer and its campus is your normal place of work for that employment. Your travel expenses should therefore be taxed. I understand that in Ireland an exemption has been negotiated for this so in practice this issue won’t arise, unless (as is possible) the authorities change their mind about the exemption.

Aside from the additional paperwork and muddle there’s an important conceptual issue here. The new arrangements mean that an external examiner (who is meant to be independent) will now be an employee of the University. In effect, the external examiner is no longer external. This makes me very uncomfortable.

I was already a bit uncomfortable about the system of external examiners anyway, as they are usually appointed on the recommendation of a department based on personal knowledge. In principle a department could recommend someone they know would be a soft touch or who owes them a favour in some way. I think such abuses of the system are probably rather rare, and most externals do the job as objectively and as diligently as they can.  I have  always tried to be fair when called upon to do such tasks, although it’s not for me to say whether I have always succeeded.

The point I want to make, however, is that It is important not only that the system is fair and rigorous but that it be seen to be fair and I don’t think that is the case the way things are currently run either in Ireland or in the United Kingdom. For the reasons described above the present arrangements certainly do not look incorruptible.

I’ve always felt that a better system could be created by setting up an agency of some sort, completely independent of the universities that would maintain a panel of external examiners who would be paid by the agency rather than by higher education institutes themselves . The agency will also pay travel expenses. When a university needs an external examiner, it would make a request and be allocated one with the necessary expertise in such a way that no personal conflicts of interest could arise.

This would be quite a simple thing to set up in the United Kingdom, as UK universities usually have externals from other UK universities. It would be more difficult in Ireland, however, because the university sector is quite small and many of our external examiners are overseas (especially from the UK). I don’t see this as an insuperable problem, however, as the body overseeing the appointments should be set up in such a way as to deal with the administration.

I think the system I advocate would solve the issues I have raised, principally by assuring that external examiners are actually external.

Comments are, of course, welcome through the box below.

 

 

 

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To Cambridge Again

Posted in Biographical, Education with tags , , , on June 13, 2016 by telescoper

The annual cycle of academic life brings me once again to my duties as External Examiner for Physics at the famous Midlands University called Cambridge, so I’m getting ready to take the train there. Here’s a picture of the Cavendish laboratory where I’ll be working for the next three days:

bragg_building_110309

It hasn’t changed much since I was an undergraduate there (I graduated 31 years ago), but the area around it has certainly been heavily developed in the intervening years.

Anyway, I’d better be going. Toodle-pip!

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