Archive for Publishing

Ethics Statement for the Open Journal of Astrophysics

Posted in Open Access with tags , , , on August 3, 2022 by telescoper

For various reasons I spent yesterday evening, the last evening of my “break”, concocting an Ethics Statement for the Open Journal of Astrophysics. I don’t know much about this sort of thing so some of the text is based on similar statements elsewhere, e.g. at the AAS Journals site. So far we haven’t had many instances of misconduct but I have had to ban a couple of authors for violations.

Anyway, you can find the statement on the OJAp website but I’ve copied it below in case anyone has suggestions of things we might wish to add. If you have any such comments please use the box below:


  1. Ethics and Professionalism
    Authors of papers published in the Open Journal of Astrophysics (OJAp) are expected to adhere to basic standards of professional ethics and conduct that are common across all areas of scholarly publishing. Because we are an arXiv overlay journal we also require adherence to the specific standards stipulated in the arXiv code of conduct of conduct. By submitting a paper authors affirm that their work is theirs, is original and has not been published elsewhere. All parties are also expected to conform to common standards of professional respect and civility. This page summarizes the expected standards of professional and ethical conduct required for OJAp.
  2. Plagiarism (including Self-Plagarism)
    Plagiarism (understood as the act of reproducing text or other materials from other papers without properly crediting the source) represents a serious ethical breach, and may constitute legal breach of copyright if the reproduced material has been previously published. This includes repeating text from previously published papers by the author or authors (i.e., “self-plagiarism”). The arXiv submission process does an initial screen for plagiarism, and we will look very carefully at submissions that have triggered the arXiv filter.
  3. Citations and References
    Articles published in OJAp should include citations to previously published articles which are directly relevant to the results being presented. This requirement is especially important when new ideas or results are being presented. Deliberate refusal to credit or cite prior or corroborating results represents a breach of professional ethics, and can result in summary rejection of a manuscript but an unintentional failure to cite a relevant article does not necessarily imply misconduct. Responsibility for updating references after acceptance (but before publication) of an article rests fully with the authors, but the same principles should apply.
  4. Conflicts of Interest
    The referees selected by the editor assume responsibility for evaluating the scientific veracity, clarity, and significance of the results presented. For such a system to function effectively it is essential that the referee be free of any conflicts of interest that might influence the content or the promptness of the review. Authors may identify individuals who they believe are conflicted and should not serve as referees. Referees also have a responsibility to recuse themselves if they feel a conflict may arise. Editors are required to disqualify themselves whenever a real or perceived conflict is present.
  5. Confidentiality
    The Editorial Board of OJAp will not reveal the identities of referees nor the contents of peer-review-related materials to individuals outside of the respective peer-review process. Referees are also bound by strict confidentiality; neither the manuscripts nor the contents of referee correspondence may be shared with other parties without written permission from the editor. Authors are not bound by similar confidentiality requirements (for example, they may choose to consult with co-authors and colleagues when revising a manuscript in response to a referee report), but public dissemination of the contents of referee reports and editorial correspondence is highly inappropriate.
  6. Professional Conduct
    All participants in the publication process, including Editors, Authors and Referees, are expected to conform to basic standards of professional courtesy, and respect the basic rules and guidelines that govern the peer-review and publication process. Authors should also recognize that all our Editors and Referees are volunteers who give their time freely; that’s part of the reason why the journal is free. Personal attacks or verbal abuse are unacceptable and OJAp reserves the right to refuse submissions from individuals who repeatedly violate these guidelines or refuse to cooperate with editors and referees in the normal peer review and publication processes.
  7. Allegations of Misconduct
    The integrity of OJAp rests on the professionalism of its authors, referees, and editors. Alleged cases of unethical conduct within the editorial process will be investigated vigorously by the Editor-in-Chief or an appropriately delegated individual or individuals and with respect for confidentiality. Accusations of misconduct falling outside of the peer review or publication process may be more properly directed elsewhere. OJAp also recognizes its obligation to protect their authors and referees against malicious, frivolous, vexatious or unfounded allegations of misconduct. Repeated complaints of this type by individuals may be summarily dismissed.

Page Charges at A&A…

Posted in Open Access, The Universe and Stuff with tags , , , , on May 27, 2020 by telescoper


It was recently drawn to my attention that UK-based astronomers and astrophysicists now have to pay a charge of €100 per page (!) to publish in the journal Astronomy & Astrophysics (usually known as A&A for short). See their page charges information for details.

Contrary to popular belief, A&A only waives page charges for authors from countries who are sponsors of A&A, not all countries who are members of the European Southern Observatory (ESO) project. Although the United Kingdom is a member of ESO, it is not and never has been a sponsor of A&A: see the list of sponsoring countries and their representatives here .

Until recently, however, UK authors did have their page charges waived on what seems to have been an ex gratia basis. For some reason, that exception has now apparently been removed.

UPDATE 1: It should have occurred to me that that this also applies to authors from Ireland.

UPDATE 2: Apparently the liability for page charges is determined by the nationality of the first author. I had previously thought that if any of the authors belonged to a sponsoring country then charges would be waived.

Meanwhile, the Open Journal of Astrophysics publishes entirely for free and we are committed to continuing that way. You know what to do.

Guest Post – Copyright, Text Mining and Research

Posted in Uncategorized with tags , , , , , , on March 16, 2012 by telescoper

As a second bit of community service for the day, here is a guest contribution, written by Kaya Cantekin of the Open Rights Group about possible changes in UK copyright law and the implications for scientific research, particularly in the area of data mining. I’m grateful to Peter Bradwell of the same organisation for initially drawing my attention to this issue.


A Government consultation that may lead to badly needed reforms to copyright law opened for business in December. The consultation paper is available to download as a PDF file at the Intellectual Property Office website. The consultation would benefit significantly from input and evidence from the academic community. If you’d like to contribute, the call closes next Wednesday March 21st.

The consultation contains lots of important proposals for reforms that would help copyright adapt to the digital age, bringing greater access to and exploitation of information. Of particular interest to academics may be the proposal for a new copyright ‘exception’ that would allow researchers to text and data mine material that they have lawful access to (e.g. the web / subscribed-to journal databases etc) – on page 79 of the consultation document.

The consultation says (paras. 7.87, 7.96):

there is a strong case for ensuring that copyright does not obstruct the use of new technologies for scientific research, in particular where the use of those technologies does not unduly prejudice the aims of copyright.

The Government proposes to make it possible for whole works to be copied for the purpose of data mining for non-commercial research.

And asks:

Would an exception for text and data mining that is limited to non-commercial research be capable of delivering the intended benefits? Can you provide evidence of the costs and benefits of this measure? Are there any alternative solutions that could support the growth of text and data mining technologies and access to them?

Text mining is a technique used to harvest vast amounts of data from copyrighted research articles papers, by copying entire databases en masse and sifting through them using specialised algorithms. This allows researchers to use a much greater pool of information than that can be collected otherwise. It allows researchers to take advantage of the phenomenal opportunities for new kinds of analysis that new technology affords.

Evidence submitted previously to the ‘Hargreaves Review’ (where these proposals came from) by the British Library, Joint Information Systems Committee, and the National Centre for Text Mining  supports this. And just last week, JISC published a new study on the benefits and value of text mining that added further weight behind the idea.
They found, for example, that

UK copyright restrictions mean that most text mining
in UKFHE is based on Open Access documents or bespoke arrangements. This means that the availability of material for text mining is limited.

The proposal has been the subject of some intense criticism from publishers, who propose market-based solutions instead.

The Government says in the consultation paper that it looked for collective solutions set forward by the publishers to address the problem of licensing text and data mining, but that it couldn’t find any good examples of best practice. We at the Open Rights Group agree that the issue should not be left for self-regulation. We disagree that it is the publishers who should be allowed to decide when and how researchers can undertake this valuable work, with material they have legal access to.

It’s really important that the government hears from people who may benefit from these changes and that they receive evidence of the possible benefits.

In other words, the Government is looking for evidence to make non-commercial research exempt from copyright laws that govern published research, and wants you to provide it.

There’s not much time left. So we’ve made available a guide to the issues and a full list  of the consultation questions.

If you have evidence to submit, or just want to have your say on some of the issues raised here, you have until Wednesday 21st March to do so. You can find the consultation response form here.

We can’t stress enough how important it is that those of you who have answers to those questions submit them. Without evidence, reform may not happen.

Uninformed, Unhinged, and Unfair — The Monbiot Rant (via The Scholarly Kitchen)

Posted in Uncategorized with tags , , , , , , , , on September 2, 2011 by telescoper

I had to force myself to use the “Like” option on WordPress on this one, because that’s the only way to reblog posts….

This supercilious item is an attempt to counter a polemical piece in the Grauniad recently by George Monbiot. That article was about the extortionate cost and general uselessness of the so-called Learned Journals, i.e. precisely the Academic Journal Racket I’ve blogged about previously. I agree with most of what Monbiot says.

You can tell from the tone of the opening paragraph that this rejoinder doesn’t present a coherent argument because it launches straight into invective. And notice too that this from an academic publisher, so it’s hardly unbiased….

Nevertheless I thought I’d reblog this in the interest of balance. Indeed, if the best arguments for retaining the monstrous expense of “scholarly” journals are those presented here then it’s just a question of time before real scholars see them for what they are and get rid of them.

Come the revolution, next in line after the bankers….*

*For the benefit of the entirely humourless amongst you, let me stress that I am not advocating armed revolution, summary execution or any other form of violence against the academic publishing industry. This line is what we in my country call “a joke”.

Uninformed, Unhinged, and Unfair -- The Monbiot Rant I tried to ignore it. It deserved to be ignored — an ill-informed activist with academic aspirations using the Guardian as a pulpit to deliver a tiresome sermon filled with intentional misunderstandings, misinformation, and misapprehensions about academic publishing. It deserved to be ignored. Predictably, it caught fire in the blogosphere, on Twitter, and on Facebook. And now I feel compelled to jump into the fray. After all, the only coherent … Read More

via The Scholarly Kitchen

A for Aphorisms?

Posted in Literature with tags , on November 3, 2010 by telescoper

I’m back again in Cardiff from a long day in Swindon, too tired to post anything substantial and indeed too tired to do anything much at all except make something to eat and slump in front of the football with a glass of wine (or two).

However, on the train coming home this evening I remembered something I’d promised to do last week, but which had slipped my mind. You may recall that I gave a talk in London last Wednesday evening. Well, before that, I had a glass of wine and a natter with one of the organisers of that event, a writer by the name of Robert Eddison. During the course of the conversation it emerged that he’s a prolific compiler of original aphorisms. In fact he has coined over 26,000 of these. The ones I saw were only a small part of the collection, but included such gems as

Things are best brought into the open behind closed doors

History, like photography, is all about perspective

You can’t have bare facts without the naked truth

and, my favourite because it’s a bit risqué,

It is during their salad days that most young matadors get tossed

It seemed to me that there was probably a ready market for a collection of pithy pensées, including speech writers, journalists, etc., but Robert explained that he was finding it difficult to find a publisher for them. I suggested setting up a sort of online repository for them. That’s been done already for famous examples, but surely there’s a demand for originally crafted ones?

Anyway, not being a publishing expert myself I hit on the idea of enlisting the help of my readers (both of them). If anyone has any suggestions about possible markets for 26,000 brand new sayings covering a huge range of topics in a witty and concise style or, better still, if you’re a publisher and you’re interested in them yourself, please let me have suggestions through the comments box and I’ll pass them onto to Robert on your behalf.


The Academic Journal Racket

Posted in Open Access, Science Politics with tags , , , , , on November 18, 2009 by telescoper

I’ve had this potential rant simmering away at the back of my mind for a while now, since our last staff meeting to be precise.  In common, I suspect, with many other physics and astronomy departments, here at Cardiff we’re bracing ourselves for an extended period of budget cuts to help pay for our government’s charitable donations of taxpayer’s money to the banking sector.

English universities are currently making preparations for a minimum 10% reduction in core funding, and many are already making significant numbers of redundancies. We don’t know what’s going to happen to us here in Wales yet, but I suspect it will be very bad indeed.

Anyway, one of the items of expenditure that has been identified as a source of savings as we try to tighten our collective belts is the cost of academic journals.  I nearly choked when the Head of School revealed how much we spend per annum on some of the journal subscriptions for physics and astronomy.  In fact, I think university and departmental libraries are being taken to the cleaners by the academic publishing industry and it’s time to make a stand.

Let me single out one example. Like many learned societies, the Institute of Physics (the professional organisation for British physicists) basically operates like a charity. It does, however, have an independent publishing company that is run as a profit-making enterprise. And how.

In 2009 we paid almost £30K (yes, THIRTY THOUSAND POUNDS) for a year’s subscription to the IOP Physics package, a bundled collection  of mainstream physics journals. This does not include Classical and Quantum Gravity or the Astrophysical Journal (both of which I have published in occasionally) which require additional payments running into thousands of pounds.

The IOP is not the only learned society to play this game. The Royal Astronomical Society also has a journal universally known as MNRAS (Monthly Notices of the Royal Astronomical Society) which earns it a considerable amount of revenue from its annual subscription of over £4K per department. Indeed, I don’t think it is inaccurate to say that without the income from MNRAS the RAS itself would face financial oblivion. I dare say MNRAS also earns a tidy sum for its publisher Wiley

If you’re not already shocked by the cost of these subscriptions, let me  outline the way academic journal business works, at least in the fields of physics and astronomy. I hope then you’ll agree that we’re being taken to the cleaners.

First, there is the content. This consists of scientific papers submitted to the journal by researchers, usually (though not exclusively) university employees. If the paper is accepted for publication the author receives no fee whatsoever and in some cases even has to pay “page charges” for the privilege of seeing the paper in print. In return for no fee, the author also has to sign over the copyright for the manuscript to the publisher. This is entirely different from the commercial magazine  market, where contributors are usually paid a fee for writing a piece, or  book publishing, where authors get a royalty on sales (and sometimes an advance).

Next there is the editorial process. The purpose of an academic journal – if there is one – is to ensure that only high quality papers are published. To this end it engages a Board of Editors to oversee this aspect of its work. The Editors are again usually academics and, with a few exceptions, they undertake the work on an unpaid basis. When a paper arrives at the journal which lies within the area of expertise of a particular editor, he or she identifies one or more suitable referees drawn from the academic community to provide advice on whether to publish it. The referees are expected to read the paper and provide comments as well as detailed suggestions for changes. The fee for referees? You guess it. Zilch. Nada.

The final part of the business plan is to sell the content (supplied for free), suitably edited (for free) and refereed (for free) back to the universities  paying the wages of the people who so generously donated their labour. Not just sell, of course, but sell at a grossly inflated price.

Just to summarise, then: academics write the papers, do the refereeing and provide the editorial oversight for free and we then buy back the product of our labours at an astronomical price. Why do we participate in this ridiculous system? Am I the only one who detects the whiff of rip-off? Isn’t it obvious that we (I mean academics in universities) are spending a huge amout of time and money achieving nothing apart from lining the pockets of these exploitative publishers?

And if it wasn’t bad enough, there’s also the matter of inflation. There used to be a myth that advances in technology should lead to cheaper publishing.Nowadays authors submit their manuscripts electronically, they are sent electronically to referees and they are typset automatically if and when accepted. Most academics now access journals online rather than through paper copies; in fact some publications are only published electronically these days. All this may well lead to cheaper publishing but it doesn’t lead to cheaper subscriptions. The forecast inflation rate for physics journals over this year is about 8.5%, way above the Retail Price Index, which is currently negative.

Where is all the money going? Right into the pockets of the journal publishers. Times are tough enough in the university sector without us giving tens of thousands of pounds per year, plus free editoral advice and the rest, to these rapacious companies. Enough is enough.

It seems to me that it would be a very easy matter to get rid of academic journals entirely (at least from the areas of physics and astronomy that I work in). For a start, we have an excellent free repository (the arXiv) where virtually every new research paper is submitted. There is simply no reason why we should have to pay for journal subscriptions when papers are publically available there. In the old days, the journal industry had to exist in order for far flung corners of the world to have access to the latest research. Now everyone with an internet connection can get it all. Journals are redundant.

The one thing the arXiv does not do is provide editorial control, which some people argue is why we have to carry on being fleeced in the way I have described. If there is no quality imprint from an established journal how else would researchers know which papers to read? There is a lot of dross out there.

For one thing,  not all referees put much effort into their work so there’s a lot of dross in refereed journals anyway. And, frustratingly, many referees sit on papers for months on end before sending in a report that’s only a couple of sentences. Far better, I would say, to put the paper on the arXiv and let others comment on it, either in private with the authors or perhaps each arXiv entry should have a comments facility, like a blog, so that the paper could be discussed interactively. The internet is pushing us in a direction in which the research literature should be discussed much more openly than it is at present, and in which it evolves much more as a result of criticisms and debate.

Finally, the yardstick by which research output is now being measured – or at least one of the metrics – is not so much a count of the number of refereed papers, but the number of citations the papers have attracted. Papers begin to attract citations – through the arXiv – long before they appear in a refereed journal and good papers get cited regardless of where they are eventually published.

If you look at citation statistics for refereed journals you will find it very instructive. A sizeable fraction of papers published in the professional literature receive no citations at all in their lifetime. So we end up paying over the odds for papers that nobody even bothers to read. Madness.

It could be possible for the arXiv (or some future version of it) to have its own editorial system, with referees asked to vet papers voluntarily. I’d be much happier giving my time in this way for a non-profit making system than I am knowing that I’m aiding and abetting racketeers. However, I think I probably prefer the more libertarian solution. Put it all on the net with minimal editorial control and the good stuff will float to the top regardless of how much crud there is.

Anyway, to get back to the starting point of this post, we have decided to cancel a large chunk of our journal subscriptions, including the IOP Physics package which is costing us an amount close to the annual salary of  a lecturer. As more and more departments decide not to participate in this racket, no doubt the publishers will respond by hiking the price for the remaining customers. But it seems to me that this lunacy will eventually have to come to an end.

And if the UK university sector has to choose over the next few years between sacking hundreds of academic staff and ditching its voluntary subsidy to the publishing industry, I know what I would pick…